FinOps Overview

The Financial Operations (FinOps) function at Cadence OneFive operates according to our core value of transparency while ensuring effective financial management and controls. As a Public Benefit Corporation committed to accelerating building decarbonization and climate justice, our FinOps function balances financial sustainability with our mission.

Core Principles

1. Transparency
   • Financial information is open to the Cadence OneFive community by default
   • Only specific information that could harm the company or individuals is kept private
   • Regular sharing of financial metrics and operating budget details
   • Clear documentation of financial decisions and their rationale
2. Horizontal Management
   • Financial decisions follow the advice process when they affect multiple stakeholders
   • Team members are empowered to make financial decisions within their scope
   • Financial processes support and enable “manager of one” autonomy
   • Collaborative approach to budgeting and resource allocation
3. Mission-Aligned Financial Management
   • Balance company success with stakeholder needs and world impact
   • Support climate justice through financial decisions
   • Enable rapid scaling of climate action solutions
   • Maintain financial sustainability while pursuing public benefit goals

Key Responsibilities

1. Financial Planning & Analysis
   • Maintain and evolve the operating budget
   • Create financial forecasts and scenarios
   • Track key financial metrics and provide analysis
   • Support data-driven decision making across the organization
2. Operations & Controls
   • Manage day-to-day financial operations
   • Ensure appropriate financial controls and compliance
   • Maintain accurate financial records
   • Process payments and manage cash flow
   • Coordinate with external accountants and auditors
3. Compensation & Benefits
   • Implement transparent, equitable compensation structures
   • Manage payroll and benefits administration
   • Support fair minimum wage commitments
   • Maintain progressive bonus structures when applicable

Success Metrics

1. Transparency & Understanding
   • Team members understand company financial position
   • Financial information is accessible and well-documented
   • Decision-making processes are clear and inclusive
2. Operational Excellence
   • Accurate and timely financial reporting
   • Effective cash flow management
   • Strong internal controls
   • Clean audit results
3. Mission Alignment
   • Resources allocated to maximize mission impact
   • Sustainable growth enabling long-term success

FinOps Tech Stack & Access

Access

For Employees

Access to our FinOps tech stack is managed during onboarding, depending on the role. All other access is granted on an as-needed basis by that platform’s admin, who is noted below.

For a description of and permissions for our banking and credit platforms, see Bank Accounts.

Non-employees

We have a number of FinOps-related files and tools that we make available to vendors, contractors and investors. All non-employee access to these files and tools are tracked so we can make sure our information is not continuously open and “out there”. We note the person’s full name, what they have access to, email address that has access, level of permissions, access start and end dates and the purpose for the access.

The access list is maintained by Erika.

A list of who has access to which tools is available in the Shared Drive > Strategic Growth > Financial Operations > FinOps Access.

Quickbooks

QuickBooks Online (QBO) is our bookkeeping and invoicing tool-it’s the source of truth for our financials, and everything else we use needs to be able to talk to it.

Full Access / Admins: Full Access users can make changes to the chart of accounts, settings (including billing and payments) and invoices, as well as issue invoices.

• CEO / Bomee Jung - also the Primary Admin
• Strategic Growth Lead / Erika Parkins

Accountant Access: Accountants can do all of the above except make changes to settings.

• Bookkeeper / Sara Vasilovski
• We also have a “Book Keeper” user profile to share with external accounting firms when they need to evaluate our setup and books. This user account is to minimize the number of people outside of our company, who have access to our financial records.

QuickBooks Online: Budgeting

We use QBO’s built-in budget feature for financial modeling, tracking budget vs. actuals, and getting a read on business performance. All financial data lives here.

Ramp: Spend Management

Ramp is our spend management platform for vendor bill payments, expense tracking, and virtual cards. It syncs directly with QBO and replaced Airbase as of Q1 2025.

The idea behind Ramp is to give department leads direct ownership over their spending rather than routing everything through one person - expenses get categorized at the point of payment, vendor invoices get ingested automatically, and nothing falls through the cracks.

A few things to know: all new spend activity needs to flow through Ramp, and the following requests should also be made there:

1. Benefits (laptop reimbursement, remote work setup, coffee shop allowance)
2. Access to shared cards or programs (like Claude Code)

Roles

• Administrators: Bomee Jung and Erika Parkins. Administrators can manage all permissions, approvals, cards, reimbursements, and all vendor and accounting settings.

• Lead: Marc Zuluaga, François Huet, Jason Block and Jon Braman. Leads have the same permissions as administrators with the exception of an approval spend limit of $5,000 and no access to settings and account management.Multiple cards can be issued to leads for different spending purposes.

• Employee: Everyone else. Employees can submit expenses, upload vendor invoices, request virtual cards or reimbursements, and view department-level spend and vendor details.

• FinOps: Sara Vasilovski. FinOps roles can manage all accounting, vendor and bill payment activity. Owns GL mapping, reconciliation, and financial reporting.

Amex Card

Corporate Amex cards are held by Bomee Jung, Marc Zuluaga, and Jason Block. Transactions are reconciled monthly in QBO.