Data Security Policy
Purpose
Section titled “Purpose”This policy establishes requirements for securing and protecting data across our organization’s systems, networks, and applications. It defines the controls and procedures necessary to ensure data confidentiality, integrity, and availability.
This policy applies to all employees, contractors, consultants, temporary staff, and other workers at our organization, including personnel affiliated with third parties. It encompasses all data created, received, stored, or transmitted through our organization’s systems.
Data Protection Requirements
Section titled “Data Protection Requirements”Access Control
Section titled “Access Control”- Access to data must be granted based on the principle of least privilege
- Access rights must be reviewed quarterly
- All access must require unique user identification and strong authentication
- Multi-factor authentication is required for access to systems containing sensitive data
- Access must be promptly revoked upon termination or role change
Data Encryption
Section titled “Data Encryption”- All sensitive data should be encrypted at rest
- Data in transit must be encrypted using TLS 1.2 or higher
- Encryption keys must be securely stored and managed
- Key rotation must occur annually or upon suspected compromise
Secure Data Transfer
Section titled “Secure Data Transfer”- File transfers must use secure protocols (SFTP, HTTPS, or equivalent)
- External data sharing should be done judiciously and with peer consent
- Secure transfer methods must be validated before use
Data Handling Procedures
Section titled “Data Handling Procedures”Data Storage
Section titled “Data Storage”- Sensitive data must only be stored in approved locations
- Regular backups must be performed and tested
- Data must be stored in accordance with the Data Classification Policy
- Temporary storage locations must be regularly cleared
Data Processing
Section titled “Data Processing”- Data processing must occur only on approved systems
- Processing activities should be logged and monitored
- Data integrity checks should be implemented
- Processing errors should be reported and investigated
Policy Review
Section titled “Policy Review”- This policy will be reviewed annually and updated as necessary to reflect changes in technology, business needs, or regulatory requirements.
- Last reviewed/updated: 2026-08-25
Internal & Confidential: This page is only available in the internal handbook and contains confidential information.